Employer/Company: Carrier Chilcotin Tribal Council
Contact Person: Tammy Keith
Address: 59-1st Avenue South
Williams Lake, BC V2G 1H4
Job Title: ADMINISTRATIVE ASSISTANT
# of Openings: 1
P/T, F/T, Casual or Temp: 35 hours per week
Start Date: As soon as possible
Wage Salary: to be determined based on qualifications and experience
Driver’s License: Required
Driver’s Abstract: Required
Carrier Chilcotin Tribal Council (CCTC) is seeking to hire an Administrative Assistant to support Operations and Human Resources. The position will work out of the CCTC office located at 59 – 1st Ave South, Williams Lake, BC.
The position is responsible to assist in coordination of meetings, administrative and reception duties. In addition, the position relies heavily on confidentiality, good organizational, communication and interpersonal skills, as it is a requirement for this position. The candidate must have a demonstrated ability to work independently when required, however, is also easily adaptable to coordinate with others on projects.
Who can apply?
The successful candidate must possess a recognized postsecondary degree, diploma or certificate in office/administrative management/assistance (an acceptable combination of recent related work experience and education will be also considered) ;
3 to 5 years’ recent experience working as an Administrative or Office Assistant
1 to 3 years’ experience working for a First Nation government, business/organization
Abilities & Skills:
The candidate must have a demonstrated ability to work independently as well as part of a team.
Highly organized and able to work with minimal supervision to meet deadlines.
Should demonstrate excellent verbal and written communication skills.
Must possess excellent interpersonal skills.
Shall possess the ability to network, build effective relationships, communicate appropriately and represent the CCTC at meetings and other gatherings.
Should have good knowledge of Carrier and Chilcotin communities, organizations, culture and traditions.
Should possess their own insured vehicle.
Essential Functions and Duties:
Provides administrative support to the Operations Manager. Will also provide administrative support for other CCTC staff as approved by the Executive Director.
Provides support with regards to Operations to the Staff in a professional and confidential manner.
Prepares purchase orders.
Responsible for all of the office receptionist duties and key person for initial contacts to
CCTC from the public.
Photocopying, filing, faxing, payable mail outs; Files and retrieves correspondence, records and other documents as requested; Coordinate calendars, book travel itineraries and maintains associated records for staff; Initiates, composes and accurately types correspondence and administrative documents according to established guidelines.
Sends out notices for Staff Meetings, prepare all meeting requirements including meeting minutes.
Maintains good rapport within the organization, First Nations communities and the general public by being courteous, cooperative and conscientious.
Assesses filing needs and maintain well-organized filing and record keeping systems.
Ensures that webpage is up to date and report updates to supervisor.
Assists in developing job postings and advertisements for employment opportunities.
How To Apply:
If you are qualified and want to become part of the CCTC team, please email, your cover letter, resume and three (3) professional references (in Word or PDF format) in confidence by 12:00 p.m. Pacific Standard Time, Friday, June 8, 2018, however, the competition my remain active until a successful candidate has been chosen. Please send attention to Tammy Keith, Executive Assistant (please quote CCTC Administrative Assistant position cover letter and include “Self-Identified”, if you are voluntarily identifying yourself as First Nations or Aboriginal )
No applications accepted beyond the closing deadline. If all qualifications are equal, preference will be given to persons of Aboriginal ancestry. While we appreciate the interest of all applicants, only those applicants selected for an interview will be contacted. No phone calls please. No interview or relocation costs will be provided. Position is dependent upon funding. All applicants must be eligible to work in Canada.